Tracing your WW1 ancestors


Thousands of Romany Gypsy, Traveller and Fairground men and women served their country in the First World War. And because it was one of the first total wars, the effects of the conflict were experienced not only by those in the front line but also all those who remained at home.

On this page, we give you some suggestions of the historic sources, websites and books available to help you find out more about the lives of members of your family during the period 1914-1918. If there are others you’ve found useful, please contact the RTFHS Web Master and share them with us.

Did they serve in the British Army?

Medal Card Index
If you don’t know which military unit your ancestor served in, this is the place to start as a Medal Card will give brief details of the unit and the rank of each individual. The Medal Card Indexes are also thought to be the most complete surviving record of all those who served in all the armed services.

Where to find them

  • – a by-subscription site. Search by name and see the Medal Cards on screen digitised in colour.
  • The National Archives website. Search free here and pay to download a copy of the card in black and white.
  • The National Archives at Kew, London. Visit in person and you can search the indexes and see the Medal Cards free.

Service Records, 1914-1920
Each man who entered the British Army in WW1 had a Service Record that detailed his military career from the day he joined up until the day he was discharged. Unfortunately, about 70% of these records were destroyed by bombing in World War 2 so you may not be lucky enough to find a record for your ancestor even if you know he was in the Army and you’ve found a Medal Card for him.

Where to find them
British Army WW1 Service Records – search free on or and access the digitised images of the records by subscription. You can also search and view the records free by visiting The National Archives in Kew, London.

Pension Records, 1914-1920
Men who were injured in service or unable to continue to serve because of an illness caused by or aggravated by their Army service were granted a pension. Many of these Records, like the Service Records, were sadly lost in WW2 in the bombing.

Where to find them
British Army WW1 Pension Records – search free on and access the digitised images of the records by subscription. You can also search and view the records free by visiting The National Archives in Kew, London.

Research guides and background reading

  • My Ancestor was in the British Army, by Michael Watts and Christopher Watts (Society of Genealogists, 2009)
  • Army Records, by William Spencer (The National Archives, 2008)
  • Military photos and how to date them, by Neil Storey (Countryside Books, 2009)
  • Dating Old Army Photos, by Robert Pols (The Family History Partnership, 2011)
  • Gypsies of Britain, by Janet-Keet-Black (Shire Publications, 2013) – includes a chapter on the men and women who have served in the British armed services through the centuries to the present-day. Available from the RTFHS: See our Publications page for details.
  • The Book of Boswell: Autobiography of a Gypsy, by Silvester Gordon Boswell (Victor Gollancz, 1970, and Penguin Books, 1973) – includes a chapter about Silvester’s WW1 experiences serving in the Army Veterinary Corps.
  • Tracing Your First World War Ancestors: A Guide For Family Historians, by Simon Fowler (Pen & Sword, 2013)

In this YouTube video clip, RTFHS Honorary Vice President Janet Keet-Black talks about some of the Gypsies who fought and died in the British Army in WW1.

Did they serve in the Royal Navy?

Service Records
Check the National Archives website – ratings and officers. Ssearch free, pay to download.

The Royal Navy ratings and officers records are also available to search by name and view on, a by-subscription service.

Research guides and background reading

  •  My Ancestor was in the Royal Navy, by Ian Waller (Society of Genealogists, 2014)
  • Tracing Your Naval Ancestors, by Simon Fowler (Pen & Sword, 2012)

Did they serve in the Royal Flying Corps/Royal Air Force?

Service Records
If they were officers, take a look The National Archives website – Royal Air Force officers’ service records 1918-1919. Search free, pay to download.

Research guides and background reading

  • Tracing Your Air Force Ancestors, by Phil Tomaselli (Pen & Sword, 2014)
  • Air Force Records: a guide for family historians, by William Spencer (The National Archives, 2008)

Did they serve in the Merchant Navy?

Medal Card Index
Check the index on The National Archives website – Medal Records for Merchant Seamen. Search free, pay to download.

Research guides and background reading

  • My Ancestor was a Merchant Seaman, by Christopher T Watts (Society of Genealogists, 2011)

Women at war: military service

 In 1916, the British Government decided to create the first auxiliary military services for women. These were the Women’s Auxiliary Army Corps (WAAC), attached to the British Army, and the Women’s Royal Naval Reserve (later to become the Women’s Royal Naval Service – WRNS) , attached to the Royal Navy. The Women’s Royal Air Force was created in 1918 – the WRAF.

Where to find the records
WAAC: The National Archives website – name indexes of those who served in the WAAC between 1917 and 1920. Search free, pay to download.

British Army nurses: The National Archives website – service records 1914-1918. This includes those who served  in the Queen Alexandra’s Imperial Military Nursing Service, the Queen Alexandra’s Imperial Military Nursing Service (Reserve) and the Territorial Force Nursing Service during the First World War. Search free, pay to download.

Also, take a look at the ScarletFinders website which has information about the lives of British military nurses plus guides to family history sources.

WRAF: The National Archives website – name indexes of those who served between 1918 and 1920. Search free, pay to download.

Research guides and background reading

  • My Ancestor was a Woman at War, by Emma Jolly (Society of Genealogists, 2013).
  • Women In The First World War, by Neil Storey and Molly Housego (Shire Publications, 2010)
  • The Roses of No Man’s Land, by Lyn MacDonald (Penguin Books, 2013) – about the lives of military nurses.
  • Tracing your ancestors: women in the military services during the First World War – free online talk and slide show from The National Archives.

Were they injured?

In September 1916, King George V introduced a Silver War Badge (SWB) to honour all those who had been discharged from the armed services because of wounds or illness.

By wearing this badge, men and women could show that they had served and so avoid being confronted and abused by members of the public as cowards or malingerers when they re-entered civilian life.

Where to find these records
Both and have online name indexes for those who were awarded Silver War Badges. On Ancestry you can see a digitised version of the original registers. On Findmypast, there are transcriptions of the entries from the registers. Both are by-subscription services.


Were they treated in a military hospital

First World War military hospital records were held locally at each hospital. So you need to have an idea of where your injured serviceman or woman received treatment before you can start to investigate if the ones you need have survived. If you’ve found a Service Record or Pension Record for an individual, then this might give the name of the hospital.

Our photo shows Frank Smith, sitting in the chair on the far right, with his arm in a sling. Frank (1894-1969) was the son of William Smith and Millie Doe. (Photo courtesy of RTFHS member Norah Smith.)

The ScarletFinders website includes information about how to locate military hospital records. Also, try Googling on the hospital’s name to see where the archives are kept.


Did they die in service? And is there a memorial?

Commonwealth Graves Commission – take a look at the free searchable indexes of the men and women of the Commonwealth forces who died in World War 1. The site also includes those who died in the armed forces in WW2 and the names of around 67,000 civilians who were killed by enemy action in Britain in WW2.

The site gives you the location of an individual’s burial place and/or commemoration place. There are often free downloadable Grave Registration Reports and Register entries for individuals, like the one shown here for Thomas Webb. He is commemorated in the churchyard of St Laurence and All Saints Church, Eastwood, Essex.

Soldiers Died in the Great War, 1914-1919: this series of volumes was created by the War Office to commemorate those who died. There’s one volume for the 42,000 officer casualties and 80 volumes listing other ranks. Search by name and see the original entries on the and sites. Both are by-subscription services.

The National Roll of the Great War, 1914-1918 – these published volumes were compiled by subscription. Information for the entries was generally submitted by family members or the soldiers themselves. It was not officially verified and therefore may not be totally accurate. The National Roll did not cover the whole of the country and is not comprehensive for any area. Surviving volumes include those for Birmingham, London, Luton, Southampton, Leeds, Portsmouth, Manchester and Salford. There’s a name index to the volumes on the by-subscription site.

War memorials: Service men and women may also be commemorated on individual war memorials in cities, towns and villages across Britain. The Imperial War Museum offers a free online inventory of the location of war memorials. They also say on that site that they plan to launch a full name index of all those listed on war memorials in the near future as part of the First World War centenary commemoration.

Research guides and background reading

  • War Memorials For Family Historians, by Susan Tall (Family History Partnership, 2014)

Did they leave a will?

Check the UK Government’s Find A Soldier’s Will website. It includes the wills of soldiers who died while serving in the British armed forces between 1850 and 1986. They may not be full wills in the conventional sense. Sometimes they are letters or lists of instructions. You need the name and the date of death in order to search. Search free. Pay to view.

Women at war: occupations on the Home Front

Women of all ages and all classes stepped up to the mark and into the world of work when their fathers, brothers and husbands left their jobs to go to war. You’ll find them at work in traditional roles – such as nursing – but also, for the first time, in things like heavy industry, driving buses and trams, in coal mines and fire fighting.

Here are some examples:

  • Nursing: thousands of women joined the Voluntary Aid Detachments – the VAD – and were trained by the Red Cross and St John Ambulance for nursing roles in hospitals throughout Britain and overseas in the front line.
  • Munitions factories: the so-called ‘munitionettes’ were responsible for manufacturing the millions of shells and small arms ammunition that supplied the British armed forces. It was dangerous work, not only from the threat of explosions but also because the chemicals turned their skin yellow, earning them the nickname of ‘canaries’.
  • Gasworks
  • Shipyards
  • Agriculture: The Women’s Land Army was formed in January 1917 and continued until 1919. Young women were recruited to work on farms, in forestry and in growing forage for animals, taking the place of the men who had joined up. Unfortunately, according to The National Archives, no personal records have survived for the ‘Land Girls’, as they were known.
  • Public transport
  • Fire Brigade
  • Postal service: Before the war, women who had permanent jobs in the Post Office had to leave when they got married. During the war years, women were allowed to continue in their roles after marriage. By November 1916 over 35,000 women were employed in temporary positions within the Post Office, an increase of 33,000 since March 1915. 

Were they mentioned in a newspaper?

Newspapers were the only real way that most people could find out what was happening during the First World War. They carried not only news from the Front Line, often carefully edited so as not to reveal any information that might help the enemy or hit morale of the troops and those at home, but also lists of casualties supplied by the War Office. Names of officers would usually be published about three weeks after their deaths and those of other ranks after about six weeks. There would also be announcements of deaths placed by the family, obituaries and reports of funerals. The names of the injured and those missing in action might be listed too.

More positively, people in the services sometimes sent letters to their local papers at home describing life at the front.

Our illustration from the Dover Express, 18 December 1914, shows a list of men in The Buffs (East Kent Regiment) who were missing in action.


Where to find newspapers

  • The British Newspaper Archive offers free name searches and payment by subscription for around 250 local and regional newspapers throughout the UK and Ireland, although the period 1914-1918 is not currently covered for every title.
  • has a similar database of newspapers, based on The British Newspaper Archive content, again with payment by subscription.

Useful websites for background information

  • Discover 14-18: a site run by the Commonwealth Graves Commission that helps you to find out more about the First World War.
  • First World War Centenary: information on a programme of events, activities and online resources to commemorate the start of WW1, led by the Imperial War Museum in London. It includes a Family History page.
  • Forces War Records and military genealogy: databases of information about those who have served in many conflicts up to the present-day. Search free, pay by subscription.
  • Picture Postcards from the Great War 1914-1918: the War seen through the photography and illustrations of the thousands of postcards sent and received in that era.
  • The Long, Long Trail: the British Army in the Great War of 1914-1918.
  • Lives of the First World War: a site hosted by the Imperial War Museum where you can help to commemorate the lives of the 8 million people who served in the First World War by adding your own family stories, documents and photos.
  • Gypsy War Heroes: an article by RTFHS Honorary Vice President Janet Keet-Black
  • Gypsies in the Army: messages on a forum on The Long, Long Trail website that mention the names of a number of men who served
  • BBC iWonder site: explains how to trace a WW1 ancestor


Our thanks to the RTFHS members who loaned their family photos for this page. Those at the top of the page show – from left to right – Helen (Nell) Smith and her sister Blanche Smith, Land Army Girls in Wiltshire. They are the sisters of the Frank Smith in the hospital photo above, and the relatives of Norah Smith; Theodore Diaper in his hospital uniform while convalescing from injuries experienced in service with the British Army; and Ellen and Terence Hope, the grandmother and grandfather of Jean Matthews (nee Hope).

This page last updated: 21 November 2017.